Community Event Coordinator
The Humane Society of Greater Dayton is currently looking for a part-time Community Event Coordinator. Responsibilities include scheduling events, scheduling staff, coordinating volunteers, being knowledgeable about all programs, generate revenue, recruitment of new volunteers and bridging communications between departments as to what is needed for a successful event.
ESSENTIAL FUNCTIONS OF THE POSITION
- Work strategically with the Event Coordinator and other departments to determine effective use of HSGD resources while fulfilling the needs of the organization.
- Act as point person for all third-party events and Humane Society of Greater Dayton’s non-signature events
- Maintain a shared calendar of upcoming events with all affected program heads.
- Coordinate with the Volunteer Coordinator, Foster Coordinator, Marketing Manager, etc. to ensure all components of the events are covered.
- Assist the public in the matchmaking adoption process, and transport animals and supplies to offsite location (this includes loading and unloading of animals) in the care of the HSGD if needed.
- Perform cashier duties; close-out cash drawer, count money and balance reconciliation form
- Oversee that paperwork/deposits from third- party adoption events are completed
- Provide concise expectations/goals for the event to staff and volunteers working each event.
- Prepares offsite materials. This includes, but not limited to, having animal adoption packets ready, restocking the offsite boxes, and charging the iPads. In addition, have all promotional items needed for the scheduled staff member or volunteers.
- Oversees the offsite staff members (hold meetings)
- Works with management team to set goals for events
- Create a summary report at the close of each event which can be used to develop successful future events
- Work with contact person of events mentioned above to make sure Humane Society of Greater Dayton involvement is properly promoted (dropping off signage, e-mail flyers to hang in stores)
- Promote events through social media, newspaper, radio ads, etc. for partner events that benefit HSGD (ex. Petco adoption events).
- Finds new ways to expose HSGD to the public outside the building.
- Responsible for 2 (minimum) business coffee chats monthly
- Execute school presentations
- May be required to do media interviews
- Responsible for all third-party non-signature events to be posted on HSGD website and community calendars
- Point person for all parades (3 per year minimum)
- Point person for all festivals, fairs, community events, etc
- Become a member and speak at Dayton area Chambers of Commerce and Rotary Club
- Grow and manage HSGD candy bar program
- Represents the Humane Society as a professional.
MINIMUM EDUCATION, KNOWLEDGE, AND EXPERIENCE:
- College degree preferred.
- Basic knowledge of animals and the proper care and handling of animals
- Succinct communication skills, both verbal and written; ability to organize thoughts in a logical, clear and concise manner
- Computer Skills: Microsoft Office Professional experience, e-mail use, social media such as Facebook, Twitter and Instagram etc.
- Experience and ability to use office equipment
- Valid Ohio Driver's License
- Attention to detail
- Highly organized
- Must be a self-starter
- Requires little supervision to meet organizational goals
- Immense interest and dedication to animal welfare, compassion and a sense of responsibility to ownerless and neglected/abused animals
- Calm under pressure; does not become defensive or irritated when times are tough; can be counted on to hold things together during tough times
- Results-oriented, self-motivated, driven and decisive (including the ability to make recommendations)
- Effective time management and planning skills
- Ability to absorb information quickly and perform duties in a timely and accurate fashion
- Ability to handle multiple priorities and respond/interact effectively and diplomatically to multiple customers (internal and external)
- Ability to shift attention quickly and accurately from one matter to another
- Ability to interact effectively and efficiently with management and other staff and function as part of a team
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The employee is frequently required to sit
- The employee is occasionally required to use hands to finger, handle or feel, sit, stand and reach with hands and arms, and walk
- The employee must occasionally lift and/or move up to 30 pounds and occasionally lift and/or move up to 50 pounds
- Specific vision abilities required by this job include distance vision, close vision, depth perception, and discern colors
If you are interested in this position, please send your letter of interest and resume to email@example.com. or drop them by the shelter. No phone calls, please.
Offsite Event coordinator
The Humane Society of Greater Dayton is currently looking for a part-time (around 5 hours per week) Offsite Event Coordinator. Responsibilities include running, managing and representing the Humane Society of Greater Dayton at community events. Other duties include, but are not limited to:
- Making HSGD present with adoptable animals and literature at targeted events throughout Montgomery County
- Transporting animals and equipment to and from event
- Working with volunteers, training volunteers and promoting the goals of the Humane Society of Greater Dayton
Applicant must be:
- Willing to work weekends and evenings
- Able to work alone and alongside volunteers
- Detail oriented
- Genuinely interested in animal welfare.
An ideal candidate would possess previous event and/or animal experience, although willing to train the right person.
If you are interested in this position, please send your letter of interest and resume to firstname.lastname@example.org or drop them by the shelter. No phone calls, please.
If you are interested in volunteering to help animals, visit here and sign up for an informational session.
Updated January 2017