Event/Fundraiser Application

Apply for an Event or Fundraiser

We will need to approve it prior to the event to ensure it follows our organization’s mission and brand guidelines. Please fill out the form below, and we will be in contact with you regarding your upcoming event. Please allow 5 to 7 business days for our Event Coordinator to contact you regarding your event.

"*" indicates required fields

Step 1 of 4

Organization Information

Company/Organization Name*

Address

Street Address Address Line 2 City State ZIP Code

Contact Name*

First Last

Contact Phone

Contact Email*

Type of event*

Check all that apply.

Adoption event

Speaking event

Information booth

Fundraiser

Have you or your organization worked with HSGD before?

Yes

Event Information

Name of proposed event*

Date of proposed event*

Time of proposed event

Event Venue Name

Event website address

Event Venue Address

Street Address Address Line 2 City State ZIP Code

Please describe the details of your event*

Are you requesting HSGD staff, volunteers or animals to be on-site for this event?

Yes

Please explain the duties that the HSGD staff or volunteers will perform at the event

Third-Party Event Policies and Procedures

The Humane Society of Greater Dayton reserves the right to decline events as an important safeguard to preserving the integrity of the name and reputation of the Humane Society of Greater Dayton (hereinafter referred to as HSGD), as well as our commitment to donors. Please confirm below that you agree with our policies and procedures.

After the application is submitted, the policies and procedures will be provided to you in the email notification containing your application details.

Please read and approve the policies and procedures.*

Upon approval of your application the event host/organization assumes all risks and liabilities associated with the event and hereby release and hold harmless HSGD, their directors, officers, employees, agents and successors from and against any and all claims, damages, liabilities, costs and expenses, including reasonable attorney’s fees arising out of or in connection with the event, including without limitation any personal injuries or damages to property that may occur in conjunction with your proposal.

It is agreed that the event host/organization will notify HSGD of any changes once the application has been approved. HSGD reserves the right to withdraw as beneficiary of the event at any time.

Use of the name Humane Society of Greater Dayton, and logos that indicate endorsement by or support of HSGD is not authorized. Approved events will receive permission to use the “Benefitting Humane Society of Greater Dayton” logo.

All printed and electronic collateral, advertising or other event promotional material using the HSGD Benefiting logo must be approved by HSGD in advance of production and must comply with usage and brand standards. This includes invitations, posters, flyers, press releases, event shirt designs, etc.

In order to provide your donors with important information concerning their contribution, we ask that all promotional materials clearly state the percentage of proceeds (from gross or net proceeds) and/or portion of the ticket price that will benefit HSGD.

The event host/organization is responsible for obtaining any necessary permits or clearances required by the government. Please note, most permits/clearances require 60-day advance application.

The event organizer must obtain appropriate insurance coverage, if necessary.

In the interest of preserving existing relationships, the event host/organization agrees to submit the name of all businesses to be solicited for support, in advance of such solicitation for approval.

It is agreed that publicity for your event may not imply sponsorship of any kind by HSGD. Additionally, the Humane Society of Greater Dayton may not be used in naming your event. For example, the “Humane Society of Greater Dayton Golf Tournament” is not acceptable. Instead, the event should be promoted as “Golf Tournament to benefit the Humane Society of Greater Dayton.”

HSGD cannot provide funding or reimbursement for event expenses.

Events must comply with federal, state and local laws governing charitable fundraising and gift reporting. All tax receipting issues must be agreed upon and documented before the HSGD approval is given. HSGD may only issue tax receipts for checks made to “Humane Society of Greater Dayton.” If your donors send their contributions directly to HSGD, you must inform HSGD staff of the value of any goods or services the donor received in return for the contribution. Please do not promise any kind of receipt to your donors as sissuing an inappropriate receipt can jeopardize the Humane Society of Greater Dayton’s charitable tax status.

The event organizer must seek approval from HSGD to repeat the event each succeeding year. HSGD is authorized to have complete access to all fundraising activities.

HSGD is authorized to audit such records and contracts if a question is raised about the event’s proceeds at the completion of the fundraiser, or at any time prior as deemed necessary by the HSGD staff.

The event host/organization agrees that all proceeds will be mailed or delivered to: Humane Society of Greater Dayton, ATTN: Development Office, 1661 Nicholas Road, Dayton, Ohio, 45417.

I agree on behalf of the organization I represent, that if the project I wish to coordinate is approved by the Humane Society of Greater Dayton, we agree to abide by ALL of the Third-Party Policies and Procedures set forth by HSGD.

Phone

This field is for validation purposes and should be left unchanged.

Apply for an Event or Fundraiser

Organization Information

Event Information

Fundraiser Information

Third-Party Event Policies and Procedures