Event/Fundraiser Application

Upon approval of your application the event host/organization assumes all risks and liabilities associated with the event and hereby release and hold harmless HSGD, their directors, officers, employees, agents and successors from and against any and all claims, damages, liabilities, costs and expenses, including reasonable attorney’s fees arising out of or in connection with the event, including without limitation any personal injuries or damages to property that may occur in conjunction with your proposal.

It is agreed that the event host/organization will notify HSGD of any changes once the application has been approved. HSGD reserves the right to withdraw as beneficiary of the event at any time.

Use of the name Humane Society of Greater Dayton, and logos that indicate endorsement by or support of HSGD is not authorized. Approved events will receive permission to use the “Benefitting Humane Society of Greater Dayton” logo.

All printed and electronic collateral, advertising or other event promotional material using the HSGD Benefiting logo must be approved by HSGD in advance of production and must comply with usage and brand standards. This includes invitations, posters, flyers, press releases, event shirt designs, etc.

In order to provide your donors with important information concerning their contribution, we ask that all promotional materials clearly state the percentage of proceeds (from gross or net proceeds) and/or portion of the ticket price that will benefit HSGD.

The event host/organization is responsible for obtaining any necessary permits or clearances required by the government. Please note, most permits/clearances require 60-day advance application.

The event organizer must obtain appropriate insurance coverage, if necessary.

In the interest of preserving existing relationships, the event host/organization agrees to submit the name of all businesses to be solicited for support, in advance of such solicitation for approval.

It is agreed that publicity for your event may not imply sponsorship of any kind by HSGD. Additionally, the Humane Society of Greater Dayton may not be used in naming your event. For example, the “Humane Society of Greater Dayton Golf Tournament” is not acceptable. Instead, the event should be promoted as “Golf Tournament to benefit the Humane Society of Greater Dayton.”

HSGD cannot provide funding or reimbursement for event expenses.

Events must comply with federal, state and local laws governing charitable fundraising and gift reporting. All tax receipting issues must be agreed upon and documented before the HSGD approval is given. HSGD may only issue tax receipts for checks made to “Humane Society of Greater Dayton.” If your donors send their contributions directly to HSGD, you must inform HSGD staff of the value of any goods or services the donor received in return for the contribution. Please do not promise any kind of receipt to your donors as sissuing an inappropriate receipt can jeopardize the Humane Society of Greater Dayton’s charitable tax status.

The event organizer must seek approval from HSGD to repeat the event each succeeding year. HSGD is authorized to have complete access to all fundraising activities.

HSGD is authorized to audit such records and contracts if a question is raised about the event’s proceeds at the completion of the fundraiser, or at any time prior as deemed necessary by the HSGD staff.

The event host/organization agrees that all proceeds will be mailed or delivered to: Humane Society of Greater Dayton, ATTN: Development Office, 1661 Nicholas Road, Dayton, Ohio, 45417.